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Title
Text copied to clipboard!Company Secretary
Description
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We are looking for a highly organized and detail-oriented Company Secretary to join our team. The ideal candidate will be responsible for ensuring that the company complies with legal and regulatory requirements, as well as supporting the board of directors in governance matters. This role is critical in maintaining the integrity of the organization’s operations and ensuring that all statutory obligations are met in a timely and accurate manner.
The Company Secretary will act as a key liaison between the board of directors, senior management, and external stakeholders. They will be responsible for preparing and maintaining corporate records, organizing board meetings, drafting minutes, and ensuring that decisions made by the board are implemented effectively. The role also involves advising the board on corporate governance best practices and ensuring that the company adheres to internal policies and external regulations.
In addition to governance responsibilities, the Company Secretary will manage the filing of annual returns, maintain statutory registers, and ensure compliance with corporate laws and regulations. They will also be involved in risk management, contract administration, and may support mergers, acquisitions, and other strategic initiatives.
The successful candidate will possess excellent communication and interpersonal skills, a strong understanding of corporate law, and the ability to manage multiple priorities in a fast-paced environment. A background in law, finance, or business administration is highly desirable, along with professional certification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
This is a strategic role that requires discretion, integrity, and a proactive approach to problem-solving. The Company Secretary will play a vital role in supporting the board and ensuring the smooth operation of the company’s governance framework.
Responsibilities
Text copied to clipboard!- Organize and prepare agendas and papers for board meetings and annual general meetings
- Take minutes, draft resolutions, and lodge required forms and annual returns with regulatory authorities
- Ensure compliance with statutory and regulatory requirements
- Maintain statutory books, including registers of members, directors, and secretaries
- Monitor changes in relevant legislation and the regulatory environment
- Advise the board on corporate governance matters
- Liaise with external regulators and advisers, such as lawyers and auditors
- Implement processes or systems to help ensure good management of the organization
- Manage contracts and ensure proper documentation
- Support mergers, acquisitions, and other corporate transactions
Requirements
Text copied to clipboard!- Bachelor’s degree in Law, Business Administration, or related field
- Professional certification such as ICSA or equivalent
- Minimum 3-5 years of experience in a similar role
- Strong knowledge of corporate law and governance practices
- Excellent written and verbal communication skills
- High level of integrity and discretion
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and document management systems
- Attention to detail and accuracy
Potential interview questions
Text copied to clipboard!- Do you hold a professional certification such as ICSA?
- How many years of experience do you have as a Company Secretary?
- Can you describe your experience with corporate governance?
- Have you ever managed board meetings and prepared minutes?
- Are you familiar with filing statutory documents with regulatory bodies?
- What is your experience with contract management?
- How do you stay updated with changes in corporate law?
- Can you provide an example of a compliance issue you resolved?
- What tools or software do you use for document management?
- Are you comfortable working with senior executives and board members?
